Executive Operations Partner, Office of the CEO

Executive Operations Partner, Office of the CEO (OCEO) At Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a hybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the decade. Heart’s Executive Leadership Team (ELT) is focused on delivering the company’s next critical phase: achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program, progressing strategic planning and fundraising efforts, and preparing the company for industrialization and production. This is a period of high intensity, rapid decision-making, and strident execution requiring tight coordination across engineering, operations, commercial, and corporate functions. Your Mission: Heart Aerospace is seeking an Executive Operations Partner to support Heart’s Executive Leadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center of the company’s operating rhythm, helping ensure senior leaders are spending their time on the highest-value priorities and that the day-to-day mechanics around strategic decision-making, meetings, travel, external engagement, and follow-through run with precision. The Executive Operations Manager will own core executive operations across scheduling, travel, inbox and headquarters management support, while helping maintain order, responsiveness, and momentum during a dynamic period of company growth. This is a high-trust, high-visibility role suited for someone who thrives in fast-moving environments, exercises strong judgment, and brings a service mindset, discretion, and operational excellence to supporting senior leadership. The role requires flexibility and a high degree of responsiveness, including outside of normal business hours, as the needs of the Executive Leadership Team evolve. This role may suit both an experienced executive operations professional and a high-potential early-career operator looking to build deep exposure to how a hard tech company is run at the leadership level. Key responsibilities include but are not limited to: Scheduling & time management: • Lead executive scheduling for the CEO and support the Executive Leadership Team, driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities • Manage inbound scheduling requests and coordinate efficiently with internal and external stakeholders • Maintain a high-functioning operating rhythm for the ELT during periods of shifting priorities and high activity • Serve as a point of coordination for last-minute changes and shifting priorities, helping the OCEO respond quickly and smoothly Correspondence : • Drive executive correspondence and follow-through for the CEO, helping manage communication flow, surface priorities, and keep internal and external engagements moving • Manage CEO inbox, including triage, drafting responses, and flagging items requiring direct attention • Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and other Corporate Affairs activity • Help manage follow-up and information flow tied to external stakeholders, meetings, and outreach, including maintaining CRM hygiene and tracking next steps • Track action items and follow-ups to ensure continuity and execution across meetings and commitments Travel & planning: • Direct executive travel and planning, ensuring domestic and international travel is tightly coordinated, efficiently sequenced, and executed to a high standard • Plan and execute complex domestic and international travel, including flights, accommodations, ground transport, itineraries, and contingency planning • Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements Headquarters management: • Act as an air traffic controller for headquarters logistics, helping manage executive movements and the day-to-day details that keep the office running smoothly • Oversee meeting room scheduling, room readiness, and front-of-house logistics for executive and internal meetings • Help manage the flow of high-priority meetings and leadership activity across the office, ensuring timing, materials, spaces, and stakeholders stay aligned • Partner with workplace and other internal teams to ensure headquarters operations effectively support the needs of senior leadership • Coordinate catering, supplies, printed materials, and other on-site needs for executive meetings and leadership activity Visits : • Coordinate executive visitors, meetings, tours, and on-site logistics, including VIPs, investors, media, partners, candidates, and other external guests • Ensure a polished, high-quality, and well-run experience for visitors engaging with Heart leadership, from arrival through…