Groups Coordinator

About Fora Fora is the modern travel agency , empowering anyone with a passion for travel to build a thriving advisory business. We're modernizing the $100B+ travel agency industry by combining powerful technology, data, and community to enable thousands of entrepreneurs to build on our platform. Our business-in-a-box platform gives travel entrepreneurs everything they need to launch and scale, from cutting-edge tools and personalized training to a vibrant community and exclusive industry partnerships. At the heart of it all is our mission: to help the next generation of travel entrepreneurs turn their love for travel into a fulfilling career , whether full-time or part-time. We believe that everyone, from seasoned professionals to first-time advisors, can build something both profitable and personal. Founded in 2021 by seasoned entrepreneurs, Fora has grown steadily since, expanding to a team of 200+ full-time employees based in downtown New York City . In 2025, we announced our $60 million Series B and C investment rounds , led by Thrive Capital and Insight Partners , with participation by previous investors including Forerunner and Heartcore Capital. We've also been recognized as a LinkedIn Top Startup 2024, Fast Company's Most Innovative Companies 2025 and 2023, and Built In 2025 Best Places to Work. We're building the first truly unified platform for all travel needs—leveraging the best of human expertise and technology to transform how people plan and book travel. About The Role The Groups Coordinator supports the growth of Fora’s group business by managing the operational backbone of training, events, and advisor-facing programming. This role is central to ensuring that group-related education, partner activations, and internal initiatives run smoothly, are well-organized, and scale effectively as the business grows. As group travel becomes an increasingly strategic focus at Fora, this role will help bring structure and consistency to how we plan and execute training, manage registrations, coordinate partners and sponsors, and maintain key systems like Cvent. The Coordinator will work cross-functionally with internal teams, advisors, partners, and contractors to deliver a seamless experience across all group-related programming. This is a highly operational, detail-oriented role ideal for someone who thrives in fast-paced environments, enjoys managing multiple moving pieces, and is excited to improve efficiency and advisor experience. Key Responsibilities • Manage and maintain the Groups training and events calendar, ensuring accuracy, visibility, and alignment across teams. • Coordinate logistics for trainings, webinars, and events, including scheduling, materials, communications, and follow-ups. • Own event registration workflows, including setup, tracking, reporting, and attendee communication. • Manage and support Cvent for registration, RFP management and reporting. • Coordinate sponsor and partner participation across events, including deliverables, timelines, and communications. • Support execution of group-focused programs, including advisor trainings, intensives, and partner activations. • Track and report on event performance, attendance, and engagement metrics. • Coordinate and manage group leads within HubSpot, ensuring accurate data entry, routing, and tracking across advisor assignments. • Identify opportunities to improve workflows, systems, and processes related to group programming and operations. • Contribute to building scalable infrastructure for Fora’s growing group business. Requirements • Bachelor’s degree in Marketing, Business, Hospitality, Communications, or a related field • 1–3 years of experience in operations, events, hospitality, training coordination, or a related field • Strong organizational skills with the ability to manage multiple projects, timelines, and stakeholders simultaneously • Exceptional attention to detail and ability to execute with precision • Excellent written and verbal communication skills • Experience managing event logistics, registration systems, or training programs • Comfort working with tools such as Google Workspace, Cvent (or similar), CRM systems, and project management platforms • Ability to work independently, prioritize effectively, and keep projects moving in a fast-paced environment • Strong problem-solving mindset with a focus on improving systems and processes • Must be authorized to work in the US and based in NYC or willing to relocate Strongly Preferred • Background in travel, hospitality, or group/event planning • Experience working with sponsors, partners, or external stakeholders • Familiarity with training or educational program coordination • Interest in group travel, meetings, and events Compensation Compensation for this role varies based on experience, with an indicative range of $70K–$85K + equity. Final compensation will depend on the level at which the candidate is hired, as we’re considering multiple levels for this…